At Carbon Five, we are always kicking off new projects with different teams, and we have a set of activities that we’ve found to be pretty critical in helping ensure our teams are aligned from the beginning. Here are three activities we’ve found to be particularly meaningful (and check out their templates here).
At the start of a project there’s a lot of excitement and hope, as well as some challenges, fears, and pressures. The goal of this exercise is to provide a psychologically safe space for team members to express their visions, unearth concerns that could exist in the back of their minds, and start building guardrails in order to know what to look out for as delivery progresses.
It’s much better to air out everything that could be on peoples’ minds early — it can even feel therapeutic. Team members will all be aware of overall themes, as well as things that could potentially come up, and most importantly, action items to help de-risk concerns early.
With so many priorities constantly competing against each other, and at times, many levels of stakeholders, how do you make sure everyone is aligned? One thing we’ve found to be impactful is to facilitate a tradeoff sliders exercise with the wider team at the very start of a project.
It’s pretty simple. Here’s how you can conduct the exercise:
Not only does your team now have a list of shared priorities, but this list will also be tremendously helpful when writing your first set of user stories and refining your weekly backlog. Here are some examples of how teams might prioritize differently:
Midway through a project, carve out some time to look back at the tradeoff rankings. Keep in mind things may change as the project moves along, and that’s okay! The document can and should be updated as priorities change.
The important thing is that you now have an externalized list of priorities that you can use as a pulse check when making key decisions and prioritizing throughout your project.
Now that it’s just you and the main delivery team, it’s time to better understand your teammates’ preferences, peeves, and working styles. Here’s a template you can start with:
Give each team member a stack of different colored stickies, have them write their name on it, and ask them to place a sticky on the spectrum for where they fall on each category.
Next, have each person answer the following questions on a sticky and share it out:
Now you’ll not only be better acquainted with your team but also understand how best to support each other throughout the project. Happy kickoff!
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Learn more and apply at www.carbonfive.com/careers